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PRIVACY POLICY

Modified on March 25, 2025

 

Preamble

We are committed to protecting your 🔒privacy and handling your personal information with care. This Privacy Policy outlines our data collection, use, and protection practices. We prioritise your rights and privacy while fostering transparency and trust.

• By using this website, you agree to our Terms and Conditions. Our website, Combemartinvillage.co.uk, uses essential cookies that are necessary for its proper functionality.
• Essential cookies cannot be disabled, as they enable key features of the site to function correctly. You can manage your cookie preferences through our Cookie Notice, at any time.
• A Cookie Notice will be displayed when users access this website, informing them about the use of cookies and their options for managing cookie preferences.

Non-Profit

As a community non-profit project, we are dedicated to preserving and sharing the history of Combe Martin. Our website does not engage in commercial activities or conduct business transactions. We are not affiliated with, and have no connection to, any other organisation.

We focus on fostering community engagement, encouraging contributions of historical materials, and facilitating discussions about local heritage. Our primary goal is to serve the community by providing valuable resources and information, rather than generating profit.

Our Web Hosting Service May Place the following Cookies on Our Website: 

• A Cookie Notice will be displayed when users access this website, informing them about the use of cookies and their options for managing cookie preferences.

• Google Analytics - set up in such a way that IP addresses are anonymised. Our hosting service states  that they don't permit Google to use the data for other services. This implies that no traceable data is processed.

• A function cookie: simply to verify the website owner. This doesn't affect users' or customers' privacy.

• We adhere to relevant data protection laws, including the GDPR, ensuring that data is retained only as long as necessary for the purposes it was collected.

No Web Analytics: Your Privacy Matters to Us

We want to assure you that we respect your online privacy. Our website does not use any analytics tools to track your browsing behaviour or interactions. We only collect the data necessary for our website to function properly and ensure your security.

We are committed to transparency and will always inform you if we decide to implement any new data collection practices in the future. Your trust is important to us, and we strive to maintain a safe and private online environment for all our users.

Contacting Us

• The website admin and Data Protection Officer can be contacted at info@combemartinvillage.co.uk. 

Purpose of Data Processing

We collect and process user comments and information on historical materials, to:

• Engage with the community and encourage discussions about historical topics.

• Facilitate the processing and acknowledgment of historical information and materials.

Spam Filtering

To maintain the integrity of our website and ensure a focused community dialogue, we have implemented systems that automatically filter out spam emails and unsolicited business proposals. This helps us to:

• Maintain security and save resources.
• Focus on our mission as a non-profit voluntary project.
• Preserve the quality of discussions and our content by ensuring that only relevant and constructive material and comments are processed.

Data Security and User Rights

We take appropriate measures to protect the personal data we process. Users have the right to access, correct, or request deletion of their personal data at any time. For any inquiries please contact us.

We retain contributors' emails only as long as necessary for managing communications.

Anonymity and Data Protection

We occasionally receive personal data for specified, explicit, and legitimate purposes, including the enhancement of our historical content and community engagement. This data is not further processed in a manner that is incompatible with these purposes.

We support anonymous participation, except where required by law. We are committed to safeguarding your personal data and will only process it in accordance with applicable data protection laws, including GDPR.

You are not required to provide any personal information, but if you do so, we will keep it secure and will not share it with any third party unless required by law.

We do not sell your personal information or donated materials to any third parties. You have the right to access, rectify, or request deletion of your data at any time, by contacting our admin team.

Data Minimisation

We are committed to data minimisation and will only collect personal data that is necessary for the specified purposes outlined in this policy. We strive to limit the data we process to what is essential for enhancing our historical content and community engagement.

External Links

Our website may contain links to external sites that are not operated by us. We have no control over, and assume no responsibility for, the content, privacy policies, or practices of any third-party sites. We encourage users to review the privacy policies of any external sites they visit.

We are not liable for any damages or losses incurred as a result of using or relying on the content of external sites linked from our website.

Contributions to Our Website

We welcome donations (gifts) of historical materials (i.e. photos, documents, texts, memories) that are relevant to the history of Combe Martin, and free of offensive or compromising content. We do not request or accept donations of a financial nature.

Please review our Terms and Conditions for more details. Contributors must tell us if they, or others involved, do not wish to be identified.

Any user comments or materials submitted may be stored indefinitely unless a request for deletion is made by the contributor. Contributors have the right to request access to their data, rectification, or deletion at any time.

Our admin team does not share any personal information, materials, or other data with third parties without explicit consent, except as required by law.

Research Grants

We may apply for research grants to support our initiatives. Any personal data collected will be used solely for the purpose of enhancing our services and community outreach. We want to assure users that we do not share personal information with grant providers or third parties without explicit consent.

Your privacy remains a top priority, and we are committed to handling your data in compliance with applicable laws.

Photography and Personal Data

We may make and display our own photographs taken at public festivals and events for legitimate purposes, with explicit or implied consent. This includes but is not limited to promoting local history and customs, tourism, making a historical record, public interest and community engagement.

Displayed photographs may feature identifiable individuals; however, they are captured in public spaces where there is a reasonable expectation of being photographed. We are not a commercial website; we own the copyright to our photographs and we do not sell them to anyone.

Our photographs are subject to the CC BY-NC-ND 4.0 license and may not be used for commercial purposes or altered in any way. We do not endorse any use of our photographs outside the terms of this license.

Legal Basis for Processing Images

Our legal basis for processing images is our legitimate interests in promoting community engagement and local heritage, inline with the aims of the Combe Martin History and Heritage Project. Your statutory rights are not affected.

Purpose Limitation

We collect personal data for specified, explicit, and legitimate purposes, including the enhancement of our historical content and community engagement. This data is not further processed in a manner that is incompatible with these purposes.

In line with Article 89(1) of the GDPR, any further processing of collected data for archiving purposes in the public interest, as well as for scientific, historical research, or statistical purposes, will not be considered incompatible with the initial collection purposes.

This ensures that we uphold the integrity of the data while serving the community's interest in preserving and sharing the history of Combe Martin.

What this Means in Plain Terms

In plain terms, this means that if we collect data for a specific reason (like running this website), we can also use that data later for other good reasons—such as keeping records for public interest, conducting research, or gathering statistics—without it being seen as a misuse of the original data.

Essentially, as long as the new use is beneficial to the public or contributes to research, it’s allowed even if it’s different from why we first collected the data.

Updates to This Privacy Policy

We will conduct regular policy updates and reviews to ensure compliance with evolving laws. The next scheduled review date is June 1, 2025.